Tasks by Staging
The dashboard chart for tasks by stage shows the age of the tasks according to the number of days.
The below image shows a collapsed version of the chart. To do this, you need to go to chart settings and click ‘Expand’ under Width. It is nested under ‘Resize’.
The chart shows info regarding tasks according to stages in the project.
Apart from this, the chart has three legends which show data according to days. They are according to a specific time frame. They are as follows:
0-5 days - Denotes tasks which are created between 0 to 5 days. It is represented by blue.
6-10 days - Denotes tasks which are created between 6-10 days. It is represented by green
>= 11 days - Denotes tasks which are created more than 11 days ago.
To see the data on the charts clearly, click on the respective legend option to see.
For instance, Mark wants to view specific data from the chart.
He wants to view data only for 0-5 days and >= 11 days, then he will have to click on ‘6-10 days’.
In doing so, he will see the below image.
Similarly, if he were to continue to view data between 0-5 days, he would click on >=11 days in the legend.
Then, the image then would look like the one below.
In addition to this, below is an image showing the age stages for all the three ranges.
Below is a resized version of the same.
Tasks by Type
The ‘tasks by type’ chart shows the nature of tasks. It shows whether it’s a subtask, project task, poll or an approval.
Each type is denoted by a particular colour. The pie chart has a legend evident from the above picture. The legend specifies the number ensuring a clear distinction.
Let’s take a scenario to understand better.
Jennifer is assigned a bunch of tasks by her team lead. The day prior she was on leave. So, now she is back to work and has no clue whatsoever. She doesn’t really have to ask anyone to know the tasks assigned to her on the previous day.
All she has to do is go to the particular project. Click the dashboard tab and voila! she can know what types of tasks were assigned to her. Here, she wants to know the tasks which were assigned to her yesterday, therefore she has to click on the settings icon in the ‘Tasks by Type’ and set the date range to ‘Past’.
Jennifer can also view the individual piece of the pie by clicking the respective legend option. Once clicked, the image below would look the one below.
As visible in the image above, the yellow piece stands out from the rest.
Average Duration of Tasks of Stage
This chart shows the average number of days a task was present in particular stage before being moved to the next stage.
For example, there are 10 tasks in stage A of a project for 5 days. After 5 days, two of the tasks were moved to stage B. So, the average would be 5/2 = 2.5 days. This would be reflected in the charts.
This chart can serve as a benchmark for efficiency and organized planning.
Let’s say there are 10 tasks in a project. The number of stages in the aforementioned project is 8.
The deadline for the project is 30 days. A particular task if moved to the next stage every 5 days, the tasks were moved to the next stage. Therefore, since 5/2 is 2.5 days. This cycle if repeated will ensure timely completion of the project.
If you multiply it by the total number of tasks which is 10 ( 2.5*10) = 25.
So, all in all, you can finish the tasks in 25 days and the remaining days can be kept aside for contingencies. This cycle if repeated will ensure timely completion of the project.